Emergency notice

This policy is current as at 27/01/2020 05:10am, AEDT. Please refer to policy library website (https://education.nsw.gov.au/policy-library) for an updated version.

Procurement Policy

The NSW Department of Education (‘the department’) is committed to ensuring value for money when procuring goods, services and works to deliver education to the people of New South Wales.

1. Objectives - Policy statement

1.1 The objectives of the department's procurement policy are to:

  • maintain standards of transparency, probity and ethics
  • consider and apply value for money requirements, ensuring quality goods, services and works
  • ensure accountability, consistency and alignment in procurement practices across its various entities and business units
  • commit to fair and effective competition,  innovation  and  continuous  improvement
  • identify sustainable and socially responsible procurement solutions including increasing procurement from Aboriginal owned businesses*, and ensuring opportunities for disability and small to medium enterprises
  • provide efficient processes, a robust risk management framework and flexibility to support the Education Cluster ("the cluster") entities and their suppliers
  • facilitate and promote compliance with the NSW Procurement Agency Accreditation Scheme's mandatory requirements, and
  • support the achievement of the clusters planned procurement savings targets.

( * ) An Aboriginal owned business is one that is recognised by an appropriate organisation, such as:

This definition is found in the Aboriginal Procurement Policy.

2. Audience and applicability

2.1 The department's procurement policy applies to procurement activities undertaken by staff in NSW public schools, corporate offices and Aboriginal Affairs covered by the department's procurement arrangements. The NSW Education Standards Authority (NESA) is also covered by the department's procurement arrangements.

Procurement is a commercial approach to identifying and implementing business solutions; from the high level strategic thinking and business planning, through to the delivery, implementation and management of contracts that ensure the business objectives are realised.

2.2 The procurement policy does not apply to:

  • property or land transactions
  • non-contractual agreements or any form of financial and non-financial assistance including grants, subsidies and sponsorship arrangements, except:
    • where a supplier will derive a benefit or commercial gain which must undergo an open and transparent contest to avoid challenge, or;
    • when planning sponsorship deals with suppliers that could result in existing contracts or other procurement arrangements being undermined or compromised.

3. Context

3.1 The department's procurement policy is aligned with and guided by the NSW Government Procurement Policy Framework, issued by the NSW Procurement Board and NSW Procurement Board Directions.

3.2 The legislative and administrative framework includes:

3.3 The department's Simple Procurement Guide, Procurement Manual and Governance Manual are the primary reference documents for staff engaged in the procurement process. See the procurement intranet.

4. Responsibilities and delegations

4.1 The department's Secretary is a member of the NSW Procurement Board and retains high-level oversight of the department's procurement activities via the Deputy Secretary with responsibility for procurement.

4.2 The department's Chief Procurement Officer is the accredited procurement authority for the cluster and is responsible for monitoring and reporting the department's compliance with the objectives of this Procurement Policy. The Chief Procurement Officer reports to the Deputy Secretary, who chairs the Procurement Governance Committee.

4.3 The Procurement Governance Committee represents agency and department Portfolio Executives overseeing compliance with the NSW Government Procurement Policy Framework, reviewing the cluster's procurement plans and endorsing its procurement policies and procedures.

4.4 Managers and staff are responsible for ensuring compliance to the Procurement Policy within their own areas of responsibility.

5. Monitoring, evaluation and reporting requirements

5.1 The Procurement Solutions Directorate Governance Unit is responsible for monitoring and reporting procurement compliance, risks and performance for the cluster, in consultation with the Procurement Governance Committee and key stakeholders.

6. Contact

Director Procurement Governance, phone 02 9244 5320 or email procurementgovernance@det.nsw.edu.au

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