Emergency notice

This policy is current as at 30/10/2020 04:21am, AEDT. Please refer to policy library website (https://education.nsw.gov.au/policy-library) for an updated version.

Procurement Policy

The NSW Department of Education is committed to ensuring value for money when procuring goods, services and works to deliver education to the people of NSW.

  1. Policy statement
    1. The objectives of the department's procurement policy are to:
      • maintain standards of transparency, probity and ethics
      • consider and apply value for money requirements, ensuring quality goods, services and works
      • ensure accountability, consistency and alignment in procurement practices across its various entities and business units
      • commit to fair and effective competition, innovation and continuous improvement
      • identify sustainable and socially responsible procurement solutions, including increasing procurement from Aboriginal-owned businesses*, and ensuring opportunities for disability and small-to-medium enterprises
      • provide efficient processes, a robust risk management framework and flexibility to support Education Cluster entities and their suppliers
      • facilitate and promote compliance with the NSW Procurement Agency Accreditation Program's mandatory requirements
      • support the achievement of the cluster’s planned procurement savings targets.

      ( * ) An Aboriginal owned business is one that is recognised by an appropriate organisation, such as:

      This definition is found in the Aboriginal Procurement Policy.

  2. Audience and applicability
    1. This policy applies to procurement activities undertaken by staff in NSW public schools and corporate offices covered by the department's procurement arrangements. The department's procurement arrangements also cover the NSW Education Standards Authority (NESA).

      Procurement is a commercial approach to identifying and implementing business solutions; from the high-level strategic thinking and business planning, through to delivering, implementing and managing contracts that ensure business objectives are realised.
    2. This policy does not apply to:
      • property or land transactions
      • non-contractual agreements or any form of financial and non-financial assistance including grants, subsidies and sponsorship arrangements, except
        • where a supplier will derive a benefit or commercial gain, which must undergo an open and transparent contest to avoid challenge
        • when planning sponsorship deals with suppliers that could result in existing contracts or other procurement arrangements being undermined or compromised.
  3. Context
    1. The Procurement Policy is aligned with and guided by the NSW Government Procurement Policy Framework, issued by the NSW Procurement Board and NSW Procurement Board Directions.
    2. The legislative and administrative framework includes:
    3. The department's Simple Procurement Guide, Procurement Manual and Governance Manual are the primary reference documents for staff engaged in the procurement process. See the procurement intranet.
  4. Responsibilities and delegations
    1. The Secretary is a member of the NSW Procurement Board and retains high-level oversight of the department's procurement activities via the Deputy Secretary with responsibility for procurement.
    2. The Chief Procurement Officer is the accredited procurement authority for the cluster and is responsible for monitoring and reporting the department's compliance with the objectives of this policy. The Chief Procurement Officer reports to the Deputy Secretary, who chairs the Procurement Governance Committee.
    3. The Procurement Governance Committee represents agency and department Portfolio Executives overseeing compliance with the NSW Government Procurement Policy Framework, reviewing the cluster's procurement plans and endorsing its procurement policies and procedures.
    4. Managers and staff are responsible for ensuring compliance with the Procurement Policy within their own areas of responsibility.
  5. Monitoring and review
    1. The Procurement Solutions directorate Policy and Performance is responsible for monitoring and reporting procurement compliance, risks and performance in consultation with the Procurement Governance Committee and key stakeholders.
  6. Contact
    1. Procurement Policy Officer
      02 7814 3701
      procurementgovernance@det.nsw.edu.au

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